Need to Reserve a Room?
The Board Room can be reserved once per week, for a maximum of two hours. Reservations can be made up to one week in advance. Ideal for meetings of 2-8 people or virtual meetings requiring privacy. Solicitation is not allowed.
Room hours:
- Mon-Thu 10-7:30
- Fri 10-5:30
- Sat 10-4:30
- Sun 1-4:30
Reservations for presentation rooms must be made at least one week, but not more than 60 days, in advance. Solicitation and tutoring are not allowed. If the room is not checked out with a Colonie resident library card, meetings must be open to the public.
Room hours: 30 minutes reserved for setup and breakdown for each event in these rooms
- Mon-Thu 10:30-7:15
- Fri 10:30-5:15
- Sat 10:30-4:15
- Sun 1:30-4:15
Tutoring and other for-profit business activities are prohibited in all rooms.
Review the full Terms and Conditions
Room FAQ
How do I reserve a room?
Check out these instructions for reserving a room
Is my organization eligible to reserve a room?
Colonie resident cardholders may book presentation rooms (Stedman and Activity) for private meetings. The cardholder who booked the room must be present before the room will be opened to the group.
Groups/organizations may book the library presentation rooms without a library card for events that are open to the public. Businesses are not allowed to sell items or solicit business through a room booking.
Reservations in the Stedman Room must have 15-30 attendees, and Activity Room reservations must have 5-15 attendees.
The Board Room may be reserved by groups or individuals for meetings of 2-8 people or virtual meetings requiring privacy. For-profit tutors and businesses are not allowed to use the Board Room.
Do you have a list of room descriptions that include size, capacity, and equipment available?
How far in advance can I reserve a room?
The Board Room can be reserved up to a week in advance. Presentation rooms (Stedman, Activity) can be booked up to 60 days in advance. Presentation rooms cannot be booked less than one week in advance.
How often can I reserve a room?
The Board Room can be reserved once per week. Presentation rooms (Stedman, Activity) can be reserved no more than once per month.
Where do I park?
If you (as the presenter) have a lot of materials to carry in, feel free to park in our employee lot and come in through the rear entrance. The Stedman Room will be down the hall and to the left as you come in, and the Activity Room will be to your right. If you don’t have many materials, you are welcome to park anywhere in our main lot and come in through our front entrance. Stop by the Information Desk to be directed to the room you’ve booked (if needed).
How much setup time do I have on the day of my event?
Please plan to arrive to set up for your event no more than 30 minutes before your event. If you need more setup time, contact our meeting room coordinator at sidotij@colonielibrary.org. This 30 minutes is built into your reservation, which is why the first available time that can be requested is 30 minutes after we open. You may not set up or break down your event while the library is closed.
My reservation is in the evening. Can I stay past 8 pm?
No. The library closes promptly at 8 pm Mon-Thu, 6pm Fri, and 5 pm Sat/Sun. Please be packed up and leave the room by 15 minutes before we close, or risk losing room booking privileges.
I changed my mind about setup last minute – can we change it?
No. We juggle many events in our meeting spaces, so equipment and space are booked well in advance. Please give us at least two weeks advance notice if you have a request to change the setup. Feel free to move the chairs and tables around when you get here, though.
How do I cancel or revise my reservation?
You can use the link in your confirmation email to cancel your reservation. Bookings cannot be edited.
If you receive an error message when cancelling your booking, contact our meeting room coordinator at sidotij@colonielibrary.org.
It’s cold in the meeting room! Can you change the temperature?
Unfortunately, no. Please plan to work in a cool room by dressing in layers or bringing a sweater.
What happens if it snows on the day of my reservation?
Program room cancellations at the library happen in accordance with the local school closures. If North or South Colonie schools close, library events and reservations will be canceled. If schools are delayed or dismissed early (including “no after-school events”), it may also affect your reservation, depending on timing. Contact us if you are unsure of the closing schedule. You will be responsible for notifying your attendees of any cancellation.
If the library is open, Board Room bookings will not be affected.
If the library opens at 10 am, why does it say I can’t book until 10:30?
Bookings in the presentation room automatically figure in 30 minutes for setup and 30 minutes to break down. If you choose to start your event at 10:30 am, you may arrive at 10 am to set up.